Frequently Asked Questions for exhibitors

The Munich Show with the sections Gemworld and Mineralientage München will take place from Thursday, October 23 to Sunday, October 26, 2025.

No, as the event is exclusively reserved for trade professionals on the first two days, a separate trade area is no longer necessary. The last two days of the fair are open to the general public. Exhibitors who cater exclusively to resellers will mark their booths with a sign stating 'Wholesale only.' Trade professionals are, of course, also welcome to attend the public days of the fair.

The Munich Show can take place again with the usual hall layout from this year onwards. The Gemworld will be located in Hall B6 and B5, while the Mineralientage will again be placed in Hall A6 and A5 as usual, plus A4.

The Munich Show will take place at the Munich Trade Fair Center in halls B6 / B5 / A6 / A5 / A4 and can be reached via the Entrance EAST:

Navigation address:
Am Messeturm 4
81829 Munich

GPS: 48.1355589,11.6962975

Munich Trade Fair - East Entrance on Google Maps

Yes, the Munich Show will take place on 4 days this year. Thursday, 23rd and Friday, 24th of October are reserved for registered trade visitors, Saturday and Sunday are also open to the public.

In the area "Mineralientage München" you will find: Minerals, fossils, meteorites, rough stones, tumbled stones, handicrafts made of stones as well as accessories.

In the area "Gemworld" you will find: Jewelry, high-quality gemstones, pearls, amber, gemstone art and accessories.

The special exhibition theme for 2025 will be available on our homepage from June 2025.
The special mineral exhibition is located in Hall A6, the Alpine area and the collectors' showcases in Hall A5.

The accompanying theme book is available at the trade fair, at the cash desks, the information points and the Munich Show Fan shop. It also can be ordered by e-mail to besucherservice@munichshow.com plus shipping costs (within Germany 8,50 EUR – within EU 19,90 EUR - outside EU 47,50 EUR).

If you would like to register as a new exhibitor, you will find all the necessary documents and information online under https://munichshow.com/en/profile/sign-in?forceUserGroup=exhibitor&show=register

Depending on the chosen event area, there are different booth offers. After registration you will get access to all available forms and conditions of participation in your exhibitor profile as well as access to all orders and invoices after successful registration via form.

The deadline to register as an exhibitor ends on April 30th, 2025, after which you are
welcome to continue registering for our waiting list.

Upon receipt of your booth invoice, 50 % of the invoice amount is due immediately. The remainder is payable no later than one month prior to the start of the event. For more information, please refer to the ATB's under item 8.

You can view and process the payment of your invoices in your online profile. The available payment options are bank transfer, credit card payment, direct debit, PayPal and online transfer. You can also use our prepayment option online until April 30th, 2025.

You can also pay your Munich Show invoices by bank transfer to:

Recipient: Muenchner Mineralientage Fachmesse GmbH
Bank: Kreissparkasse Muenchen Starnberg Ebersberg
Bank address: Sendlinger-Tor-Platz 1, 80336 Munich
Account no.: 28320265
BANK CODE: 70250150
IBAN: DE27 7025 0150 0028 3202 65
Swift/BIC: BYLADEM1KMS

Please send your customer number as a comment.

If you would like to make a payment via PayPal, please contact us by e-mail at service@munichshow.com.

Booth allocation will be announced at least 8 weeks before the start of the event. If you are dissatisfied with your booth location, please contact us immediately in writing at exhibitor@munichshow.com to inform us of your change requests.

Please also refer to the ATB on our website.

If we have received your valid VAT ID number (EU exhibitor) or a current proof of entrepreneur certificate (non-EU exhibitor) by the registration deadline, the invoice will be issued without VAT.

A processing fee of EUR 100,- will be charged for information supplied late. After the end of the event, no further consideration will be possible - we ask for your understanding.

The following companies have been commissioned with stand construction at the Munich Show. You are welcome to contact our partners directly for an individual offer:

• Messebau Rappenglitz | https://www.rappenglitz.de I +49 8141 22835-0 I info@rappenglitz.de

• SYMA | https://www.syma.com I +49 8031 2353 8801 syma-expo@syma.de

• Higher Visions | https://hiqher-visions.com I +49 89 613 09890 I info@hiqher-visions.com

• Poppek Messebau | https://www.messebau-poppek.de I +49 89 90529834 I traudl@messebau-poppek.de

All furniture can be found in the Munich Show product catalogue, available from May 15th 2025 on. These as well as additional setups, carpet or technical supplies (lighting, power increase, etc.) can be requested by e-mail at support@munichshow.com until August 15th, 2025.

Late orders after this date will be subject to a 20 % processing surcharge.

Set-up will begin on Tuesday, October 21th, 2025:

Tuesday, 21.10.2025: 3:00 pm - 9:00 pm
Wednesday, 22.10-2025: 07:00 am - 6:00 pm

The following regulations apply to pre set-up:

Tuesday, 21.10.2025: 7:00 am - 3:00 pm
Exhibitors have the option of requesting early set-up before the start of the event. A fee of EUR 100.00 (net) will be charged. This is possible from a stand invoice (net) of EUR 2,000.00.

Monday, 20.10.2025: 7:00 am - 9:00 pm
A fee-based application can be made (until 1 week before the set up starts) for early set-up (three days prior to the start of the event from 7:00 a.m.) where the booth invoice (net) is 5,000.00 EUR or higher / more then 24sqm booth size. The fee due is 250.00 EUR (net). For this purpose, the exhibitor receives 5 specially marked set-up badges. Further set-up badges can be ordered subject to a fee.

Please refer to the traffic guide for exact times for set-up, dismantling and access to the halls. (Available from beginning of September 2025)

Dismantling will start on Sunday, October 26th after the end of the trade fair at 6:00 pm.

Please refer to the Traffic Guide for the exact times for set-up and dismantling as well as access to the halls. (Available from beginning of September 2025)

Please also refer to the Traffic Guide for information on hall access, parking and deposit regulations. (Available from beginning of September 2025)

Security personnel are on duty around the clock in the halls. In addition, you can book an individual stand guard for your booth for a fee or rent your own safe. Please contact us by e-mail at support@munichshow.com.

The following companies are available to help you with storage, customs and transport matters during the Munich Show:

• M2 Logistik GmbH I phone: +49-8121-2230-0 I info@m2logistik.de
• Schenker Deutschland AG (Munich office) I phone: +49-89-949-24300 I sales-fairs.muenchen@dbschenker.com
• Brinks Global Services I GermanyBqsMuclmport@BrinksGlobal.com
• Kuhne+ Nagel (AG & Co.) KG I phone: +49-40-303-332800 I customer.event@kuehne-nagel.com

Please note that there is no storage space available at the Munich Show.

Shipments can only be delivered during the set-up period and directly to your booth. Please provide the following address and ensure that goods are received at the stand:

Messe Muenchen
The Munich Show - Mineralientage
Paul-Henri-Spaak-Str., Gate 15 for B-halls
Willy-Brandt-Allee, Gate 8 for A-halls
81829 Munich
Your booth number
Your company name/contact person on site at the booth

BRINKS also offers the possibility to store goods overnight during the entire duration of the event. Please send your request for this by e-mail to germanybgsmucimport@brinksglobal.com.

Depending on the size of your stand, the following number of badges is included in the price:

Please note:

• Your free Exhibitor passes/Print@home tickets will be included on your final invoice.
• Exhibitor passes/Print@home tickets can only be used by your stand staff. They are personalized, non-transferable
• Exhibitor passes/Print@home tickets that you ordered but did not use will not appear on your invoice.
• In the Exhibitor passes section, you can order them for yourself and your employees, as well as view information about the status of your passes.

We reserve the right to carry out random checks during the trade fair.

If you need additional badges, you can order them online in your exhibitor profile. They can be personalized and printed directly afterwards.

Additional badges are charged with EUR 60,- incl. VAT per piece.

Starting on August 15th you will be able to personalize your exhibitor badges online in your exhibitor profile, download them as PDF files and then print them.

Please note that there will be NO postal shipping!

On site, we will provide lanyards and badge sleeves in the entrance area so that you can wear
your badge clearly visible.

From June 1st , the Ticket Shop will be open for all types of visitor and trade visitor tickets.

To enable your customers to visit the show free of charge, you have two options:

• Ready-made guest tickets in PDF form for printing out, which only need to be personalized by hand. These tickets can be used on one of the Show days, also for the trade visitor days.
• Guest ticket codes that give your customers one free ticket for the Munich Show per code in the online store. Please note, tickets for the trade visitor days can only purchased after finalizing the buyer registration on our homepage.

For each redeemed guest ticket, you will be charged EUR 11,- excl. VAT after the Munich Show. You can request all guest ticket options by e-mail at service@munichshow.com using the guest ticket order form and will then receive a ZIP folder with the PDFs or an Excel spreadsheet with your codes.

In addition, you can provide your customers with an individual 20 % discount code, which we will send to you with the stand confirmation. This code can be used to purchase discounted admission tickets exclusively in the Online Ticket Shop. This offer is not associated with any costs for you as an exhibitor!

For additional set-up helpers on Tuesday 21st and Wednesday 22nd there is the possibility to purchase set-up badge for EUR 25,- incl. VAT per piece online in your exhibitor profile on the homepage.

If you have commissioned an exhibition construction company to build your booth, please notify them in advance by e-mail to support@munichshow.com in order to have access and admission to the grounds approved.

For a personal invitation letter, please send a passport copy to service@munichshow.com. Please also let us know at which embassy you are applying for your visa.

The requests will be processed from May 15th on. Please note, for exhibitors participating in the Munich Show for the first time, an additional 50% down payment of the booth fee is required.

For invitation letters before June 30th we charge EUR 50,- plus VAT per person. For orders between July 1st and August 31st we charge EUR 70,00 plus VAT per person. From September 1st onwards, the preparation of an invitation letter will cost EUR 90.00 plus VAT per person.

Children are very welcome at the Munich Show and can enjoy a large hands-on area. Admission for children up to the age of 4 is free of charge, from 5 to 14 years the children's day ticket costs EUR 13,-.

Numerous advertising spaces are available on site, on the website and in the Munich Show app. All information on this and how to order can be found in the Media Kit online from June 15th on.

In your exhibitor profile you can download your individualized Munich Show signature (banner with booth number) from August 15th. You can integrate this on your website, in your email signature or in your newsletter.

At the Munich Show on site, there are hall plans with the alphabetical list of exhibitors.

On our homepage you can find the digital exhibitor directory with plans and it is also possible to specify your range of goods, including pictures. Updating your exhibitor entry will is possible via your exhibitor profile on the Munich Show homepage.

The following restaurants will be available during the event:

Entrance East – restaurant Käfer
Atrium – foodtrucks
Hall B6 – Saphire Bar
Hall A6 – Bologna Mineral Show, Italian restaurant.

If you would like to take photographs or film footage for your own private use, please obtain permission in advance from the persons visible on the images or from the exhibitors whose goods are depicted.

For all photographs intended for journalistic purposes, for other publication, e.g. in social media, or for further commercial use, press accreditation or approval by the trade fair management is required. Please send requests in writing in advance to pr@munichshow.com.

During the Munich Show, photos and videos will be taken by event staff and used for documentation and post-event reporting as well as promotion of subsequent events (e.g. homepage, print media, photo galleries, social networks).

These recordings are associated with the pictorial representation of persons present. The selection of persons is purely random.

By entering the event grounds/exhibition halls or purchasing an admission ticket, the persons present automatically consent to publication free of charge in the above-mentioned manner without the need for an express declaration by the person concerned. If the person in question does not agree to publication in individual cases, please notify the photographer responsible for finding the subject immediately.

We regret to inform you that pets are not allowed anywhere on the grounds of Messe München and that there are no facilities for temporary accommodation during your visit to the trade fair.

The city of Munich offers numerous accommodation options - feel free to take a look at the homepage of the Munich Tourist Office with booking options.

Smoking is only permitted on the trade fair ground in the atrium and in front of the entrance area at the Entrance EAST in specially designated areas.

The Munich Show provides free WiFi hotspots during the event. The hotspots are located at the restaurants.

Please refer to the traffic guide for information on hall access, parking and deposit regulations. (Available from beginning of September)

This year, as usual, you can borrow and return the hand trolleys at the East Entrance in front of the Show Office. The deposit is EUR 50,- in cash.